How are expenses updated in Xero when they are edited or deleted?

When expenses are edited or deleted in Xero, the impact on associated workflows often hinges on the invoicing status of those expenses. If an expense has been linked to an invoice that has been issued, adjustments to the expense may necessitate reevaluation of the invoice associated with it. This means that the system must determine whether the expense has already been billed to a customer or not, as alterations could require a new invoice or adjustments to the existing one.

In scenarios where expenses are linked to pending invoices, editing or deleting them could result in changes that require those invoices to be reviewed or resubmitted. Therefore, the invoicing status plays a critical role in how those expenses are managed within the system, emphasizing the importance of this relationship in Xero's functionality.

Options that suggest expenses need to be automatically archived or that budgets must be recalculated do not fully encompass the nuanced relationship between expenses and their invoicing status. Similarly, the necessity for reapproval is not a standard procedure tied to expense modifications in Xero. Understanding how invoicing status interacts with expenses is essential for effectively managing financial transactions in Xero.