How should permissions be handled when a staff member leaves the practice?

When a staff member leaves the practice, it is crucial to update or remove their permissions to ensure the security and integrity of the organization's data. This practice helps prevent unauthorized access to sensitive information and systems by former employees. Keeping permissions intact for a person who no longer works at the organization poses significant risks, such as data breaches or misuse of information.

Updating or removing permissions promptly upon an employee's departure is indicative of good governance and compliance with data protection regulations. It ensures that only current staff members have access to necessary resources and that roles and responsibilities are clearly defined. This proactive approach also reduces potential liability issues that could arise from former staff accessing company data.

Addressing why other options are less suitable underscores the importance of maintenance and security in user access management. Ignoring permissions could lead to unregulated access, automated systems may not account for all scenarios, and granting access to new staff immediately without proper transition could lead to confusion or security gaps within the system.