What do employees need to use Xero Expenses for mileage claims?

Employees need to use Xero Expenses for mileage claims by having their own vehicles and being able to submit both the distance traveled and the rate they are claiming per mile or kilometer. This process is essential because it allows for accurate tracking and reimbursement of expenses related to the use of personal vehicles for company business.

When an employee uses their own vehicle, they must input the specific miles or kilometers driven for business purposes, along with the corresponding reimbursement rate, which can vary based on company policy or local regulations. By providing both pieces of information, employees ensure that they are reimbursed accurately for their travel expenses.

The other options do not encompass the full requirement for making a mileage claim using Xero Expenses. For instance, only using company-owned vehicles limits the scope of the software’s application to company vehicles, which isn't the primary focus of Xero Expenses. Records of past expenses might be useful for reference but do not fulfill the necessary criteria to submit a new mileage claim. Finally, while obtaining management approval may be part of the process post-submission, it is not a prerequisite for using the Xero Expenses app to file mileage claims.