What happens to an expense once it is approved in Xero Expenses?

When an expense is approved in Xero Expenses, it becomes a part of the overall project and is associated with that project in the system. This integration allows for better tracking of project costs and ensures that all relevant expenses are accounted for when managing budgets and reporting on project financials.

In many case scenarios, after approval, expenses can be used for invoicing or reporting, which aligns them closely with project management. This functionality enhances visibility into project expenditures and helps in making more informed financial decisions regarding the ongoing and future projects.

In contrast, the other options imply actions that do not occur upon approval in Xero Expenses. For instance, archiving indicates storage without access; deletion implies complete removal from the system; and sending to clients represents a specific action related to invoicing, which is not a direct result of expense approval. The key focus after approval is on project integration and management.