What must approvers do when they receive an expense claim?

When approvers receive an expense claim, their primary responsibility is to decide whether to approve, decline, or edit the claim. This process involves reviewing the submitted expenses to ensure they comply with the organization's policies and that the documentation provided supports the expenses claimed.

Approvers must assess whether the requested expenses are valid and reasonable, requiring a careful evaluation of the details included in the claim against guidelines set by the company. This process is crucial for maintaining financial integrity and ensuring that only legitimate expenses are reimbursed. Approvals or edits may also help in maintaining consistency in how expense claims are processed across the organization.

Simply paying expenses immediately does not involve any due diligence on the part of approvers, which would defeat the purpose of an approval process. Ignoring the notification would lead to delays and potential issues in financial management. Requesting more information may be necessary but is a part of the approval process rather than the primary action that approvers must take when they first receive an expense claim.