Which user role can submit and approve their own expenses in Xero?

The approver role in Xero is designated specifically for individuals responsible for reviewing and approving expenses submitted by others. This role is typically assigned to someone who has the authority to finalize financial decisions. While approvers have the capability to approve expenses, they do not have the option to submit their own expenses for approval, ensuring a separation of duties that maintains the integrity of financial processes.

In contrast, the submitter role is intended for users who enter their own expense claims but do not have authority over the approval process. The viewer role provides access to information without the ability to submit or approve expenses, and the admin role has comprehensive controls but also doesn’t allow for submitting and approving their own expenses directly due to the need for checks and balances.

Thus, the nature of the approver role ensures that it is involved in oversight rather than dual functions of submission and approval, reinforcing the importance of a structured approach to expense management.